KPL sign on West St.

8.000 Finances

8.001

ANNUAL BUDGET FOR THE CITY OF KEENE.

At an appropriate time each year, the Board of Trustees will review the City budget proposed by the Board’s Finance Committee working with the Library Director and will submit an approved budget to the City Manager. It will be the responsibility of the Board of Trustees to accept, by vote, the final City appropriation voted by the full City Council. The Board of Trustees, working with the Library Director and the Finance Committee, will be responsible for keeping expenses within the appropriated figure.

8.002

FUNDS HELD BY THE TRUSTEES OF THE KEENE PUBLIC LIBRARY.

The Board of Trustees will review budgets and expenditures for all funds held by the Board of Trustees of the Keene Public Library. The annual budget will be submitted by the Finance Committee for approval by the Board of Trustees. An annual audit will be conducted by the City or other appropriate person appointed by the President of the Board of Trustees, and all filings to the appropriate state agencies shall be made on a timely basis.

8.003

FUNDS HELD BY THE TRUSTEES OF THE TRUST FUND FOR THE CITY OF KEENE.

The Board of Trustees shall be responsible for the proper expenditure of funds held by the City of Keene in the name of the Library. The Board of Trustees may delegate this responsibility for expenditures by proper vote.

8.004

GIFTS.

Gifts of money and real or personal property including securities will be accepted by the Board of Trustees. The Board of Trustees reserves the right to make whatever disposition of such property as it deems advisable. Approval may be based upon, including but not limited to, 1) local interest, 2) local subject, 3) historical significance, 4) ease of display 5) care and storage, and 6) appropriateness to the Library’s general Library objectives. No estimated evaluation of any gift will be made.

Landscaping

The Board of Trustees shall make the decision as to the acceptance and location of gifts of landscaping items. The major criterion on which the decision shall be based is the appropriateness of the offered gift to the existing landscaping, cost of maintenance and consideration of any future building expansion, renovation or similar circumstance.

8.004A

Landscaping Gift Proposal Form

8.005

Any organization which proposes to raise money on behalf of the Keene Public Library must obtain prior permission from the Board of Trustees.

8.006

BONDING OF TREASURER.

The Treasurer of the Board of Trustees of the Keene Public Library may be bonded for an amount which the Board of Trustees considers appropriate.

8.007

ACCESS TO SAFE DEPOSIT BOX.

If the Board of Trustees choose to use a safe deposit box, the President and the Treasurer of the Board of Trustees of the Keene Public Library will have access to such safe deposit box.

8.008

CHECK SIGNING AUTHORITY.

The President and Treasurer will have the authority to sign checks and other financial documents on behalf of the Board of Trustees. Other Trustees may be given authority to sign upon special vote of the Board of Trustees.

8.009

TRAVEL REIMBURSEMENT.

For special trips for the Library Staff to conventions and seminars, the Board of Trustees may vote special funds for financial assistance in specific cases. With this exception, the Library intends to follow the then-existing City of Keene travel guidelines for authorized business travel, including automobile mileage rates.