8.000 Finances

ANNUAL BUDGET FOR THE CITY OF KEENE.

At an appropriate time each year, the Board of Trustees will review the city budget proposed by the Board’s Finance Committee working with the Library Director and will submit an approved budget to the City Manager. It will be the responsibility of the Board of Trustees to accept, by vote, the final city appropriation voted by the full City Council. The Board of Trustees, working with the Library Director and the Finance Committee, will be responsible for keeping expenses within the appropriated figure.

FUNDS HELD BY THE TRUSTEES OF THE KEENE PUBLIC LIBRARY.

The Board of Trustees will review budgets and expenditures for all funds held by the Board of Trustees of the Keene Public Library. The annual budget will be submitted by the Finance Committee for approval by the Board of Trustees. An annual audit will be conducted by the city or other appropriate person appointed by the President of the Board of Trustees, and all filings to the appropriate state agencies shall be made on a timely basis.

FUNDS HELD BY THE TRUSTEES OF THE TRUST FUND FOR THE CITY OF KEENE.

The Board of Trustees shall be responsible for the proper expenditure of funds held by the City of Keene in the name of the Library. The Board of Trustees may delegate this responsibility for expenditures by proper vote.

GIFTS.

Gifts of money and real or personal property including securities will be accepted by the Board of Trustees. The Board of Trustees reserve the right to make whatever disposition of such property as it deems advisable. Approval may be based upon, including but not limited to, 1) local interest, 2) local subject, 3) historical significance, 4) ease of display 5) care and storage, and 6) appropriateness to the library’s general library objectives. No estimated evaluation of any gift will be made.

BONDING OF TREASURER.

The treasurer of the Board of Trustees of the Keene Public Library may be bonded for an amount which the Board of Trustees considers appropriate.

ACCESS TO SAFE DEPOSIT BOX.

If the Board of Trustees choose to use a safe deposit box, the President and the Treasurer of the Board of Trustees of the Keene Public Library will have access to such safe deposit box.

CHECK SIGNING AUTHORITY.

The President and Treasurer will have the authority to sign checks and other financial documents on behalf of the Board of Trustees. Other Trustees may be given authority to sign upon special vote of the Board of Trustees.

TRAVEL REIMBURSEMENT.

For special trips for the Library Staff to conventions and seminars, the Board of Trustees may vote special funds for financial assistance in specific cases. With this exception, the Library intends to follow the then-existing City of Keene travel guidelines for authorized business travel, including automobile mileage rates.